The Accounts Payable Specialist is responsible for managing and processing all county-related invoice and payment activities. This role ensures accurate financial reporting, compliance with county policies, and timely payments to vendors and service providers.
Review, code, and process vendor invoices and county expense reports.
Match invoices with purchase orders and receiving reports; resolve discrepancies.
Prepare and schedule timely payments via check, ACH, or credit card.
Enter AP transactions and maintain detailed payment records in the financial system.
Assist with month-end and year-end closing tasks and account reconciliations.
Respond to vendor inquiries and maintain positive vendor relationships.
Monitor and manage any AP system alerts or anomalies.
Support audits and internal control assessments; ensure compliance with county policies and Florida statutes.
Participate in ongoing process improvements and system upgrades.
Education: Minimum of an Associate's degree in Accounting, Finance, Business Administration, or related field; comparable work experience considered.
Experience: 2+ years in Accounts Payable or similar accounting roles (government sector preferred).
Systems Knowledge: Proficiency with ERP/accounting software (e.g., Tyler Tech, Oracle, SAP, QuickBooks); strong Excel skills.
Skills:
Strong attention to detail and organizational skills
Effective communication and vendor-interaction skills
Ability to multitask and meet strict deadlines
Analytical mindset with problem-solving capabilities
Certifications (Optional): A/P certifications (e.g., Certified Accounts Payable Specialist) are a plus.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.